Point of sale and inventory documentation Essay

dapple of barter and line t tallyk is a process wherein the condescension could monitor the movements of the products as salubrious as the gross revenue transactions. It is important for the comp all to take throwaway farm animal of the products as well as the sales events. memorandum refers total amount of goods and/or materials contained in a store at any or factory at any given time ( armoury, 2011) Even though technology is for sale, still galore(postnominal) companies use manual administration. Operating manual memorandum is a long task, lots of paper works and slow date processing (Hamlet, 2011). It withal problematic in terms of communication streams. Each update or removal from the occupation certificate must be updated daily (Cruz, 2010). Manual sales and catalogue process was pr bingle to errors that required time to rectify discrepancies (Inventory, nd.).Since manual register consumes a lot of time and is susceptible to errors, it would be supporter ful to build a establishment that entrust automate the transactions from acquisition of the product description to updating the line of descent database. Work efficiency of employees is defined as how amentiferous they are in their work (Inventory, nd.). The causes of the discrepancies in the records are many, and some of the commonly observed ones are live ancestry loss transaction error, inaccessible farm animal, and incorrect product identification. Stock loss, samewise known as shrinkage in industry, includes all forms of loss of the products avail subject for sale. One common example is theft, which washstand be committed by both shoppers (external theft) and employees (internal theft). With these problems of manual inventory system, occupationes emerged with computerized Point of Sales and Inventory System. It tracks purchases and sale transactions thought an organization.Point of Sale and Inventory System is a tool used by retail businesses such as stores, superma rkets, and restaurants. It can register the purchase and keep track of inventory. It overly records information on the purchase including time and store location. It as well manages the sales of retail goods. It makes a business much more(prenominal) efficient, lowering the costs of running the business while improving customer service and making the business more pleasant to work in (Smith &Harris, 2011) According to Hendeson (2011), that effective tracking of inventory is an imperative component to a small business successful operation. By having up-to-date data regarding all necessary stocks for sale, the organization give drastically increase its bottom line. The amount of time that can be relieve by the company is the biggest benefits of using a computerized point of sale and inventory system. A nonher benefit of a computerized point of sale and inventory system is the accuracy it ensures.The companies operation impart be more effectively. The business owner or the aut obus can ensure that the reports, purchased order and other documents connect to sales and inventory are uniform regardless of deuce created the reports (What are the benefits of Computerized Sales and Inventory, n.d.). According to ruffling (2009), senior director of retail run for BBK Ltd., the trends in Sales and Inventory System are not just inventory accuracy but the use of pricing models to allow for markdown management. Based from the problems encountered in a manual point of sales and inventory system, developers come up with this computerized point of sales and inventory system. Developers stick chosen thirsty miscue surrogate mail and The sierra resort started its operations in the course of study 2012 by Mr. Randy S. Quiniones. It is located at sierra Heights Place, Sierra Madre St. Highway Hills, Mandaluyong City.The company is currently using a manual inventory system but suffers for improvement to be competitive. In small businesses, inventory system is still applicable because of the advantages it provides the management. Inventory system makes the management of stock levels mush easier and more organized. It improves profits by accurately identifying the flow of stocks. The developers have come up with an intellect developing a system that mental testament improve the process and at the same time comes up with an idea developing a system that forget improved the process and at the same time comes up with an efficient result of Inventory.The developers aim to take away possible problems due human errors that might occur during manual handling, like erroneous tallying and recording of items and other products during the actual inventories. The proposed project entitled Thirsty geological fault Refilling Station and The Sierra Spa Point of Sale and Inventory System deals with the tracking of regular costumers, supplies and deliverys inventory system. This system will be made actually for the management to lose weight their work wi th concrete and consistent handling of data. Also itaims to build a consistent inventory system for the company that will surely help the company for stability and profitability.Statement of the ProblemSales and Inventory has constantly been an issue in the part of manual procedures. Thus, the study seeks to answer the by-line 1. How to Design, develop and implement a Point of Sale and Inventory System? 2. How to develop a mental faculty that will be used for belongings and storing the entire items information? 3. How to develop a module for counting all the sales of the sold items? 4. How to develop a Computerized Point of Sales and Inventory System that will lessen time pass in processing of the payment? 5. How to generate reports scurrying on-time?Objectives of the studyThe developers aimed to designed, unquestionable and test Point of Sale and Inventory System for Thirsty shift Refilling Station and The Sierra Spa, for them to become more competitive and to rip more cus tomers specifically, it sought to answer the following objectives. 1. To identify the live processes in terms ofa. Sales andb. Inventory2. To determine the software and hardware requirements of the system.3. To calculate the features of the system and4. To test the acceptability of the system.Significance of the StudyThe system will bring innovations and modernization for Thirsty Teddy Refilling Station and The Sierra Spa, and an effective way in providing a means of convenience and faster service. The following will be the beneficiaries Thirsty Teddy Refilling Station and The Sierra Spa. The system will give the company another addition to be used for them to attract customer by providing better services with regards to their improved point of sale system. Also it increases the companys conflict among other competitors. In this way, it may able to improve the Thirsty Teddy RefillingStation and The Sierra Spa image and professionalism through a better and well organized business. Manager. The system will help the manager perform more efficient ways to operate the business. The manager will receive reliable and accurate reports on inventory status and sales report.Through these reports the manager can create a good business decisions, determine products that contribute to sales and create new business strategies and enhancement. Inventory Clerk. The shop clerk will be more productive in checking the stock-in and stock-out of the company. It will also help the inventory clerk in doing reports for the system will generate stock reports Cashier. Upon implementing the system, the cashier will be more productive and efficient in doing work, providing reliable reports for manager and giving the customer feeling service.The cashier will not worry about doing manual calculations, for the system will generate sales reports. Developers. In creating the system, developers will be able to apply knowledge acquired in school and discover new facts and ideas that will be a big help in the long run being in the world of business particularly in a system and software information. Other Developers. This will serve as the enceinte significance to other developers that will have similar studies. These developers may make headway improve and revise the outcome of this research.Scope and LimitationsThe study focused on the manager and cashiers requirements. The proposed system included only stocks monitor process. The System is able to provide inventory reports and sales reports. There were two modules aim to developed- the administrator or manager module and the cashier module. In the Manager module, the manager can view, edit and scratch user account as well as supplier accounts, view inventory as well as reports such as the stock in and stock out and the list of suppliers that can provide the stocks needed. The manager can also view stock that needs to be purchased as well as the status of each purchase order.In the Clerk module, the inventory clerk can add and edit information of stocks being delivered by the supplier. The give tongue to module enables the generation of information on the status of stocks, the bad orders, the stocks needed to be purchased and the suppliers that can provide the stocks. Inventory clerk is not allowed to delete suppliers information. In the Cashier model, sales transaction acknowledge generation and purchase order is also included as one of the features of the system. The cashier can only view and add transactions, but is not allowed to delete and edit information made by the manager and the inventory clerk. Security measures were also included. The user will simply login the user flesh and password to gain access in the system.Conceptual FrameworkThe developers aim to use Input-Process-Output (IPO) to present paradigm of the study that illustrates the relationship between the excitant and output. The paradigm of the study exhibits the skeletal framework of the research study. The input consi sts of existing process of Thirsty Teddy Refilling Station and The Sierra Spa in terms of inventory and sales. Problems of the existing process are also needed in the development of the system. The developers also identify the features of the system and test the acceptability of the system. The phases of Waterfall Model will be the basis for the development of the system. This includes the following phases requirements, analysis, design and implementation. The output of this system is Thirsty Teddy Refilling Station and The Sierra Spa Point of Sale and Inventory System. examine 1.1 in the succeeding page, shows the paradigm of the study to be conducted, to come up with the output of the propose system.